Booking & conditions

To minimise exposure for everyone, the booking processes described below are impacted as follows -

 

Additional booking conditions and guidance relating to protecting everyone from Covid must be accepted and signed by the hirer for each event.  This is in addition to our normal Conditions and all other guidance.  The document can be downloaded here. There is also information about currently permitted use of the building here.  Acceptance of the statement is implicit in signing the Covid booking conditions form. 

Visits in person to the office should be avoided if at all possible. Please phone or use email instead.

Paper forms should be avoided if possible. Booking forms can be downloaded as described below. The form can now be completed electronically and returned as an attachment.

Keys must still be picked up and returned as now and will be sanitised before collection and on return.

 

The Bruce Room is not currently available for hire.

A live availability calendar for Liston Hall rooms is online here, accessible by everyone 24 hours a day. Alternatively please visit the office or call 01628 472558.

The main rooms and the kitchen can be hired 7 days a week in 4 hour sessions:

 

  •      9am to 1pm

  •      2pm to 6pm

  •      7pm to 11pm

 

Session combinations are possible and are charged as the sum of the individual session rates, with the hour in between included at no extra charge. If your requirements don't fit this pattern, please contact the office as some flexibility may be possible.

 

The Bruce Room is available on an hourly basis with a minimum hire period of 2 hours.

 

Provisional bookings can be made on request and will be held for 14 days. A completed and signed booking form is needed with a deposit payment before your booking is confirmed (except for sections and affiliates using the online booking system). 

 

To get a form:

  • download it here (see Note)

  • complete the booking form request on this page to receive a form by email or post

  • contact the office

For the latter two options, if you specify the room(s), date and times you would like, a provisional booking will be made and held for 14 days.

The booking form can be completed electronically in Adobe Reader or a browser with the appropriate settings and returned as an email attachment.   It can also be printed for completion by hand and returned to the office as a scanned attachment or, if necessary, sent on paper. You are advised to save a copy for reference and for the Bookings Conditions it includes.

Note - the file name of the downloaded pdf will be a ridiculously long string of numbers and letters. You can rename it to something sensible if you wish, keeping the pdf suffix.

 

Booking form request

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For MCA Sections and Affiliates who wish to book online, information is available here.

Booking Conditions

 

Booking conditions are detailed here. You will also need to be aware of the Evacuation Procedures,  the location of the Emergency Exits and What to Do in the Case of a Fire as these aspects are your responsibility when you hire a room.

All these documents are part of the Booking Form which you will be required to read, sign and deliver to the office together with a deposit of 1/3 of the hire charge to confirm your booking.

On key collection, a separate security deposit of £100 or £200 depending on the type of event is payable in cash, by cheque or by card. The deposit will be returned 7 days after the event with the cost of any damage or loss deducted. Please note that card deposit payments will be taken and then refunded as two separate transactions.

 

We have prepared Additional Information for Hirers, which supports the Conditions of Hire and gives additional guidance on what is expected before, during and after a hire.  Please click the link to review and download it.

We would in particular draw your attention to the following areas:

  • Alcohol - if you wish to provide alcohol, please be aware that it cannot be sold in any way (including offering a 'free' glass with a paid-for entry ticket) unless you have been granted a Temporary Event Notice.  Marlow Community Association has an arrangement with Wycombe District Council for a limited number of Temporary Event Notices.  If you plan to ‘sell’ alcohol, you must first contact the office to confirm that sufficient Notices are available for the premises. You must then apply to Wycombe District Council for a Temporary Event Notice in your name. If granted, a copy of the notice must be sent to the office before the event and another copy displayed during the event.

  • Keys - you must collect the keys you need from the office no later than the morning of your hire, or the preceding Thursday morning for weekend hires. As stated above, a returnable key and damage deposit of £200/£100 is required at that time, payable by cheque, in cash or by card.  Please check office opening hours to ensure you can collect your keys in time.  We may call you to remind you if you haven't picked up keys, but this is just a courtesy if time permits and is not a normal part of the procedure. It will not usually be possible for keys to be picked up outside office hours and no refunds will be made if events are disrupted because keys have not been picked up. Keys should be returned immediately after the event through the letterbox outside the main door of the hall.  It is the responsibility of the person completing the booking form to ensure that whoever will be opening up the hall/rooms for the event understands and complies with the arrangements for picking up and returning keys.

  • Cleaning - the hirer is responsible for ensuring that the rooms, including floors, are left in a clean and tidy state at the end of a hire, with furniture & equipment cleaned and returned as it was at the start. Brooms are available in the cupboard in the entrance hall and a mop and bucket is kept in the ladies toilet.  All bins must be emptied and all rubbish must be removed from Liston Hall and taken home at the end of a hire. There is no bin outside or in the car park for waste. Penalty charges will be applied if we have to undertake additional cleaning or dispose of rubbish.